Business Tax Client Onboarding Resources

What to Expect as a Mowery & Schoenfeld Business Tax Client

Welcome! We’re excited to work with you.

As we begin our new relationship, you might have some questions: What happens next? What information do you need from me? Why haven’t I heard anything yet?

Our goal is to let you know what to expect and the steps you can take to help keep everything running smoothly.

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Your Onboarding Checklist

First things first: Be sure to complete the following to-dos.

1. Provide the requested business information

A link to securely provide this information is included in your welcome email. Documents needed by entity type:

1065

  • IRS EIN assignment letter (SS-4)
  • Articles of incorporation
  • Capitalization table with each investor’s ownership percentage and capital subscribed
  • Investors subscription agreements with each investor’s demographic information (name, EIN/SSN, and address)
  • LLC operating agreement
  • Organization structure chart
  • State registrations
  • Prior two years of federal and state tax return filings

1120

  • IRS EIN assignment letter (SS-4)
  • Corporate bylaws
  • Articles of incorporation
  • Organization structure chart
  • State registrations
  • Prior two years of federal and state tax return filings

1120-S

  • IRS EIN assignment letter (SS-4)
  • Signed copy of the Election by a small business corporation (Form 2553) and IRS acceptance letter
  • Articles of incorporation
  • Capitalization table with each investor’s ownership percentage and capital subscribed
  • Investors subscription agreements with each investor’s demographic information (name, EIN/SSN, and address)
  • LLC operating agreement, if applicable
  • Organization structure chart
  • State registrations
  • Prior two years of federal and state tax return filings

 

2. Tell us your key business contacts

Let us know who should receive communications about:

  • Tax-related questions and updates
  • Financial reporting items
  • Accounts payable or billing details
  • Ownership or executive-level decisions

We will need each contact’s job title, physical address, email, and phone number.

3. Save important Mowery & Schoenfeld contacts

Add your Mowery & Schoenfeld engagement team and SafeSend (noreply@safesendreturns.com) email addresses to your approved contacts list so you don’t miss any important emails.

 

What Happens After Onboarding?

During the initial phase, your team will:

  • Review your prior tax filings and business structure
  • Set up your account within our systems
  • Assess any upcoming filing requirements
  • Identify potential planning opportunities

Throughout the year, depending on your services, we may help with:

  • Estimated tax payments
  • Tax planning discussions
  • Entity changes
  • Acquisitions or transactions
  • State tax matters
  • IRS or state notices

Tax season is when most activity will happen. We will request the information needed to prepare your return and communicate any questions or planning opportunities that come up.

If you have a significant business change before tax season, don’t wait to contact us. Major transactions, ownership changes, financing activities, or expansion into new states can all have important tax implications.

Timeline

Action Item / Deliverable

Calendar Year Due Date / Expected Receipt

Statement of Engagement (SOE)/Engagement Letter from Mowery & Schoenfeld

Dec. 15

Tax Filing Due Date (Partnership, S-Corporation)

March 16

Tax Filing Due Date (C-Corporation)

April 15

Q1 Estimate (C-Corporation or State Pass-through Entity)

April 15

Tax Due Date (Non-Profit)

May 15

Q2 Estimate (C-Corporation or State Pass-through Entity)

June 15

Tax Filing Due Date (Benefit Plan)

July 31

Extended Tax Filing Due Date (Partnership, S-Corporation)

Sept. 15

Q3 Estimate (C-Corporation or State Pass-through Entity)

Sept. 15

Extended Tax Filing Due Date (C-Corporation)

Oct. 15

Q4 Estimate (C-Corporation or State Pass-through Entity)

Dec. 15

 

Dates are based on a calendar year ending Dec. 31 and will vary for fiscal year-end filings.

What is SafeSend?

SafeSend Returns is our secure tax return delivery and electronic signature platform. It allows you to receive completed tax returns, review documents, electronically sign required forms, and receive payment instructions without printing or mailing paperwork.

When your return is ready, you’ll receive an email from Mowery & Schoenfeld through SafeSend Returns.

How SafeSend works

  • You receive an email notification when your return is ready.
  • Access your return through a secure link.
  • Verify your identity using a one-time access code.
  • Review and electronically sign required authorization forms.
  • Once signed, M&S is notified and completes the filing process.

Other questions about SafeSend? Contact your Mowery & Schoenfeld tax administrator, LaHetta Eyrich, at 224-278-1503 or leyrich@msllc.com.

Frequently Asked Questions (FAQs)

Why haven’t I received a document request yet?

Tax return preparation usually follows filing deadlines and the timing of your organization’s year-end. In many cases, we’ll send information requests closer to when we begin preparing your return.

Should I send documents as soon as I receive them?

Yes. Sending information as you receive it can make tax season much easier.

What if my business changes during the year?

Please contact your Mowery & Schoenfeld advisor if you experience:

  • Ownership changes
  • Acquisitions or dispositions
  • New financing arrangements
  • Multi-state expansion
  • Significant equipment purchases
  • Entity restructuring

Early planning often creates additional opportunities and helps prevent surprises later.

How do I know my onboarding is complete?

Once all requested onboarding information and engagement documents have been received, your M&S team will handle the setup and review process. If additional information is needed, we will reach out to you directly.

Does SafeSend file my tax return with the IRS?

No. SafeSend allows you to review your return and electronically sign your authorization forms. Once those forms are signed, we are notified and complete the filing process.